Privacy Policy

1. Information We Collect

A. Information You Provide

We may collect information you provide directly, such as:

• Name, email, phone number, company name
• Messages and inquiry details submitted through forms
• Billing and payment-related details (processed via third-party payment providers if applicable)
• Project details, requirements, and documentation shared during engagements

B. Client Data (Including PII) Processed for Services

When providing Services, we may access or process Client-controlled data ("Client Data"), which may include personally identifiable information ("PII") such as:

• Candidate and contact information (names, emails, phone numbers)
• Resume data, employment history, notes, submissions, pipeline activity
• Client and vendor contacts within ATS/CRM systems
• Other recruiting-related records required to perform the Services

Important: Kruiterly processes Client Data on behalf of the Client to provide Services and does not use Client Data for unrelated purposes.

C. Website Usage Data

We may automatically collect certain data when you use our website, such as:

• IP address (often generalized), device/browser type, pages viewed, referring/exit pages
• Approximate location derived from IP address
• Cookies or similar technologies (see Section 6)

2. How We Use Information

We use information to:

• Provide and improve the Services
• Respond to inquiries and communicate about projects
• Prepare proposals, statements of work, and invoices
• Perform implementations, integrations, migrations, and development work
• Maintain security, prevent fraud, and troubleshoot issues
• Comply with legal obligations

We do not sell your personal information.

3. How We Disclose Information

We may disclose information in limited circumstances:

• Service Providers: To vendors that help operate our business (e.g., hosting, analytics, email delivery, payment processors), under appropriate confidentiality/security obligations.
• Client-Directed Disclosures: When a Client instructs us to integrate with or transmit data to third-party platforms (ATS, CRMs, job boards, background check providers, etc.).
• Legal: If required by law, subpoena, court order, or to protect rights, safety, and security.
• Business Transfers: In connection with a merger, acquisition, or sale of assets (with appropriate protections).

We do not disclose Client PII outside of performing Services, unless legally required.

4. Confidentiality of Client Data and PII

Kruiterly treats Client Data and any PII as confidential and:

• Does not use it for advertising or sell it to third parties
• Limits access to personnel/contractors who need it to provide Services
• Uses reasonable safeguards to protect it
• Will not disclose it except as needed to perform Services or as required by law

Clients are responsible for ensuring they have the rights and lawful basis to provide PII to Kruiterly and for any required notices/consents.

5. Data Security

We use reasonable administrative, technical, and organizational measures to protect information, such as:

• Least-privilege access principles where feasible
• Secure credential handling practices (recommended: temporary credentials, password managers)
• Limiting storage of Client Data to what is necessary for Service delivery

No method of transmission or storage is completely secure; therefore, we cannot guarantee absolute security.

6. Cookies and Tracking Technologies

We may use cookies and similar technologies to:

• Enable site functionality
• Understand website usage and improve performance
• Measure marketing effectiveness (if enabled)

You can control cookies through your browser settings. Disabling cookies may affect site functionality.

7. Data Retention

We retain personal information for as long as necessary to:

• Provide Services
• Maintain business records (e.g., invoices, project history)
• Comply with legal obligations
• Resolve disputes and enforce agreements

For Client Data processed during Services, retention is governed by the engagement needs and Client instructions, subject to legal requirements.

8. Your Rights and Choices

Depending on your location and applicable law, you may have rights to:

• Request access to personal information we hold about you
• Request correction or deletion
• Object to or restrict certain processing
• Withdraw consent where processing is based on consent

To make a request, contact us using the information in Section 11. We may need to verify your identity.

For Client Data contained in an ATS/CRM system, requests may need to be directed to the Client that controls that system.

9. Children's Privacy

Our Services are not directed to children under 13 (or the age defined by applicable law), and we do not knowingly collect personal information from children.

10. International Visitors

If you access our website from outside the United States, you understand information may be processed in the United States and other jurisdictions where we or our service providers operate.

12. Updates to This Policy

We may update this Privacy Policy from time to time. The "Effective Date" will reflect the latest version. Continued use of the website or Services after updates become effective constitutes acceptance.